Registration for the Congress can be made from April 2016 by using the online registration service available on this website. The online Advance Programme will contain detailed Congress registration information.The registration fee for active participants includes admission to scientific sessions and the Exhibition. Delegates are welcome to attend the opening ceremony for an opening address from the ERS leadership. Please note that Postgraduate courses, Meet the expert, Skills workshops, and Challenging clinical cases fees are in addition to the general registration fee. View the registration fees.
IMPORTANT ALERT: There are an increasing number of fraudulent websites and individuals that impersonate ERS and our Congress. We are aware of a company called HICORD/Holiday India in particular. HICORD/Holiday India is not in any way associated with the European Respiratory Society.
We would like to alert all our members and delegates to be aware of companies claiming to be ERS partners and we strongly advise you to only use the official ERS Congress partners. There is only one ERS International Congress website (www.erscongress.org) and one provider of housing and registration - KIT Group GmbH. Your money may be at risk if you use unofficial websites and the ERS does not accept any responsibility for bookings made via unofficial websites and agencies.
KIT Group GmbH
Kurfürstendamm 71
10709 Berlin
Germany
Tel: +49 30 24603 220
Fax: +49 30 26603 399
Email: ers2016registration@kit-group.org
The transport ticket is not included in the registration fee but it can be purchased in advance when you register or on-site at the Transport Ticket desk.
For the ERS International Congress 2016, you can purchase a smartcard valid for journeys on the London Underground (known as the Tube), Buses and Docklands Light Railway (DLR) in zones 1–3. The cost of the card for ERS delegates is £28 – 15% cheaper than if bought directly at Tube stations or online. Visit the travel page to find out more.
Under-35's
The registration fee for under-35s carries the same entitlements as that for other active participants. Delegates must be under 35 years old at the time of the registration. The calculation is based on the date of birth and not the year of birth.
You must provide photocopied proof of your date of birth by means of an official document (passport, ID card, etc.) to obtain this discount.
Allied health professionals/scientists
Discounts are available for:
• Allied Health Professional: for example nurses, physiotherapists, technologists and students.
• Scientist: non-clinical scientists undertaking lung-related research, post-doctorate, not medically qualified and not directly involved in patient care.
You must provide a student card or letter from your employer in order to qualify for this discount. The required proof needs to be sent together with your registration form. Allied Health Professionals and Scientists have the same entitlements as active participants.
Confirmation
On receipt of a completed registration form and correct fee, each participant will receive an electronic confirmation of their registration. An individual e-mail address must be provided at all times.
Group registrations
Group registrations will be possible for a minimum of 10 participants. Please contact the registration partner for further information. Contact details will be available on the ERS London Congress website. Please note that the individual e-mail address of each participant is mandatory and must be provided when registering the participant.
Payment
Please make sure all bank fees are covered by the submitting account and that the payment is free of charge for the receiver account. Please mention the registration number and "ERS 2016" on the bank transfer. All registration fees must reach the account of the registration partner without reduction of bank fees.
Credit card: American Express, MasterCard or Visa may be used for all credit card payments. Payment by credit card is only accepted up to a payment amount of €1,500. Please note that your card will be debited in Euro (€).
Cancellation of registration/refund
Notification of cancellation must be made in writing and sent to the ERS 2016 Registration PCO by email or fax by 26 July 2016, 24:00 CET. The refund of the registration fee, less a 25% administration charge, will be made after the Congress. No refunds will be made for cancellations after this date. Any refund claims must be sent by 26 July, 2016. The cancellation policy also applies to Postgraduate Courses, Challenging Clinical Cases sessions, Educational Skills Workshops, Professional Development Workshops and Meet the Expert sessions. No refunds will be granted for unattended sessions or early termination of attendance.
Name changes
Individuals may make name changes only in exceptional cases, at a cost of €50. Written permission from the original participant will be required in order to process an individual name change.
Sponsors who wish to make name changes will be charged a handling fee of €50 per name change.
A new registration form for each replacement participant will be required before the name change can be processed.
Name changes (for individuals or groups) will be accepted by mail or by fax, by the registration partner until the pre-registration deadline of 2 September, 2016. After this date, they must be done onsite in London.
Registration material pick-up
For those sponsors arriving before the start of the Congress to pick up their participants' materials, the registration partner will arrange fixed appointments to be held on Thursday1 September, 2016 and on Friday 2 September, 2016 before the official opening of the Congress. This is to enable sponsors to deal on a one-to-one basis with a registration contact, to make name changes or to add new participants as needed, in order to avoid the Saturday morning Congress crowds. Appointments will be scheduled approximately 3 weeks before the Congress; the registration partner will contact the sponsors in due time.
Press registration
Media registration is complimentary and includes all privileges of an active participant registration. Only working journalists with appropriate credentials will be admitted to the Media Centre. Publishers and representatives of sales, advertising or marketing departments of publications or other news organisations may not register as media. No exceptions will be made.
For additional information, please contact the ERS Press and Communications Manager: lauren.anderson@europeanlung.org
On-site registration
Please note that Congress registrations, single day tickets and remaining tickets for additional courses can still be purchased at the on-site registration desks located in the registration area at Congress. Registration desks will be open during the following times:
- Saturday, 3 September 2016 [07:00–18:15]
- Sunday, 4 September 2016 [06 :30–17 :30]
- Monday, 5 September 2016 [06:30–17:30]
- Tuesday, 6 September 2016 [06 :30–17:30]
- Wednesday, 7 September 2016 [06 :30–14:00]
What is included in the registration fee?
The active participant's registration fee includes:
- Free sessions: scientific sessions, patient forum, championship
- Access to the Exhibition
- Access to the Primary Care Programme on Saturday
- Dedicated sessions in Chinese, Russian, French, Spanish and Portuguese
Scientific sessions are not open to exhibitors. Please note that, Postgraduate Courses, Meet the Expert sessions, Challenging Clinical Cases and educational Skills Workshops are not included in the general registration fee.
The Congress programme
This year the Congress programme is provided in a digital format only and NO printed final programme or Congress bag will be available on site.
We have provided a range of options for you to access the programme to help you make the most of the ERS International Congress 2016. The options include:
- the Congress app
- the online programme and downloadable pdf option
- on-site E-Programme Corners
- the Programme-at-a-Glance supplement which is part of your registration pack
Lost badge
All participants are kindly requested to wear their badges during all Congress activities and social events. Entry will not be permitted without a badge. Replacement of lost badges incurs a €50 administrative charge. This charge will be reimbursed if the lost badge is found and returned. In that case, please proceed directly to the Congress Secretariat with appropriate documentation.
Certificate of Attendance
You will be able to print your Certificate of Attendance from September 7th from the Congress homepage.
